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Abel Solutions serves the needs of clients looking to improve their efficiency by implementing a company intranet by offering Share|Net. A pre-configured SharePoint-based solution, Share|Net is ready to help you improve productivity and cut down on wasted time as soon as it comes out of the box.
Reasons for Implementing a Company Intranet
A company measures inefficiency by how much time and effort is wasted over the course of a process. These problems arise for any multitude of reasons — including lack of oversight and too much oversight — but often boil down to hurdles in effective communication, manually performing business operations that can be automated, or both.
Employees unaware of policy changes or important company announcements can cause potentially costly setbacks. Collaborative projects and presentations become increasingly difficult as workers fumble to find the most recent version of a document and the approval process can take days or weeks before the final result is green-lit. Even processing vacation requests are an inefficient affair: emailed requests get lost in supervisors’ inboxes; checking dates against individual calendars and schedules takes time; and conferring with HR to see if the employee qualifies for the time requested represents more correspondence, greater potential for miscommunication, and unnecessary effort expended.
We, however, have an answer to these problems and more. Using the flexible SharePoint platform, Abel Solutions has configured Share|Net, an intranet software solution appropriate for a company of any size.
How Share|Net Combats Inefficiency
As a pre-configured company intranet solution, Share|Net comes out of the box ready to address the points of stress in your business. Because employees see the home page upon signing into their workstation, it represents a highly visible area where businesses can promote important links, updates, and other information to their employees. For instance, a prominently featured announcements board will keep workers informed about changes within the company, ensuring they are aware of policy changes and management updates. The home page also directs employees toward the tools they use to complete their daily tasks, as well as avenues of communication with their management and HR.
One link, for instance, will take workers to their personal active project board, which will open a library of files pertaining to a current job. This library can be navigated in a few ways: through searching for appropriate files by keyword, categorizing like documents by their metadata, or drilling into a file tree reminiscent of Windows Explorer. Other employees working on the same project may have shared access to these documents, allowing them to check out the current version to edit it — which prevents others from working on it concurrently — and then checking back in the newest, edited version. The built-in versioning system maintains records of older document versions to be used for recovery or audit.
Another set of links on the home page will connect workers to their timesheets, vacation request forms, a company directory, and the like. To make vacation approval easier, Share|Net includes a workflow that automates this operation. This workflow will handle the facets of the process that do not require decision-making, such as checking for schedule conflicts, which both increases the speed of response and frees up more of the manager’s time.
Share|Net’s Standard Capabilities
Abel Solutions seeks to provide clients with the most comprehensive company intranet appropriate to their needs; for that reason, we have equipped Share|Net with the following standard features:
- Primary navigation scheme: derived from industry-consensus best practices and laid out to guarantee employees easy access to the tools and information they use to accomplish daily tasks
- Home page design: visually engaging, easy to navigate, and flexible enough to easily adapt and accommodate new information
- Departmental pages for marketing, HR, finance/accounting, and IT: sets up subsites for these departments with the ability to add more as relevant
- Personal time approval workflow: allows managers to better oversee PTO approval process and respond more quickly
- Benefits information library: stores and sorts crucial information regarding employee benefits
- File tree application: brings users a familiar, intuitively navigable document-management interface reminiscent of Windows Explorer
- Search function: leverages SharePoint’s powerful search refiners to yield results that have the keyword in its title, metadata, or contents
- MyPortal page: enables greater personalization by giving quick access to projects, tasks, requests, etc.
Each of these features is highly customizable, allowing a client to change default views, organize apps differently, and brand their site as appropriate to their company values. Abel Solutions can also add further capabilities onto your SharePoint intranet, such as designing new workflows and forms, as it becomes relevant to a client’s evolving needs.
Businesses with exceptional needs may instead opt to have a SharePoint consultant design a custom-built employee intranet from the ground up. Although the implementation of a digital workplace built from scratch takes longer than an out-of-the-box solution like Share|Net, you can be sure that the result will be finely tailored to fit your every need.
Abel Solutions: The Intranet Experts
Abel Solutions has been delivering SharePoint-based solutions to companies’ IT struggles since 1995. We proudly serve clients from across the country who represent a variety of industries. To present a truly comprehensive array of IT offerings to our valued clients, we also provide IT support such as helpdesk support, data security, and network administration. We respect your pursuit of greater efficiency — contact Abel Solutions and let us help you achieve it by implementing an impactful company intranet.
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