QMS|share • Management of Change Module
Management of Change Software Built Inside Microsoft 365
Uncontrolled change is one of the fastest paths to an audit finding — and one of the hardest risks to manage without the right system. QMS|share MOC software automates every step of your change control process: submission, triage, impact assessment, multi-step approvals, and document linkage — all running natively inside the Microsoft 365 environment your team already uses.
Native — No New Platform
Built-In Compliance
To Go Live
SharePoint Expertise
The Cost of Uncontrolled Change
When Change Goes Undocumented, Auditors Take Notice
For regulated manufacturers, defense contractors, and life sciences companies, an undocumented change isn’t just an operational problem — it’s a compliance failure waiting to happen.
Incomplete Audit Trails
Change requests tracked in email threads, spreadsheets, or paper forms leave gaps that auditors flag immediately. Without a centralized record, proving what changed — and who approved it — becomes a scramble.
No Link Between Changes and Documents
When a process or equipment change happens, the affected SOPs and work instructions need to follow. Without automatic document linkage, those updates fall through the cracks — and your team works from outdated procedures.
Approval Delays With No Visibility
Multi-department change approvals routed by email have no status tracking, no escalation logic, and no deadline enforcement. Change requests sit unreviewed for days while production waits for a green light.
Risk Assessment Done Informally
Impact assessments that happen in a meeting room — or not at all — leave your organization exposed. Regulators expect documented risk evaluation for every change; undocumented risk decisions are a recurring ISO nonconformance.
No Implementation Tracking
Approving a change is only half the process. Without milestone tracking, there’s no system record confirming the change was actually implemented as approved — a gap that creates liability during inspections.
Siloed Change Data
When quality, engineering, and operations each manage change requests in separate tools, cross-functional visibility disappears. Recurring issues don’t surface because no one can see the full picture.
If any of these sound familiar, the issue isn’t your quality team — it’s the architecture of the system they’re working in. QMS|share fixes the architecture.
The QMS|share MOC Module
A Consistent, Auditable Process for Every Change Request
QMS|share management of change software gives regulated organizations a standardized, traceable path for every change — from initial submission through implementation verification. The entire process lives inside SharePoint and Microsoft 365, which means your change records are stored inside your own tenant, governed by your existing Azure AD policies, and accessible without an additional vendor login.
- Change requests submitted through structured intake forms with customizable fields (area, department, type of change, risk level, scope)
- Triage and evaluation workflow routes changes to the right reviewers automatically
- Multi-step review with department-level approvals and automated notifications
- Direct linkage to affected controlled documents — no separate lookup required
- Attachments and impact assessment documented inside the change record
- High-level milestone tracking confirms implementation was completed as approved
- Full audit trail stored inside your Microsoft 365 tenant
MOC Capabilities
Everything Your Change Control Process Requires — Nothing It Doesn’t
Structured Intake That Captures the Right Information Up Front
Change requests begin with a configurable submission form that captures the fields your process requires: affected area, department, type of change, risk level, scope, and any supporting attachments. Nothing gets lost in an email inbox, and every request enters the system with the context reviewers need to evaluate it quickly.
The triage step routes the change to the appropriate evaluation queue based on the parameters submitted — so high-risk changes follow a more rigorous review path without requiring manual intervention from a quality coordinator.
Key inputs captured:
- Change area and affected department
- Type of change (process, equipment, material, document, organizational)
- Risk level classification
- Scope description and supporting attachments
- Submitter information and submission date
Multi-Step Approval Routing With Automated Notifications
QMS|share MOC supports multi-step review workflows with department-level approvals. Each approval stage notifies the responsible reviewer automatically — no chasing required. Escalation rules ensure requests don’t sit idle when approvers miss their deadline.
The approval record is stored inside the change request itself, creating a complete, time-stamped chain of custody that satisfies ISO 9001 clause 8.5.6 and FDA 21 CFR change control requirements.
Workflow features:
- Configurable multi-stage approval sequences
- Department-level reviewer assignments
- Automated email notifications at each stage transition
- Escalation logic for overdue approvals
- Approval comments and conditional routing support
Automatic Traceability Between Changes and Controlled Documents
This is the capability that most change management tools don’t offer. When a change request is submitted in QMS|share, it automatically pulls the controlled documents relevant to that change from the Document Control module — so reviewers can see exactly which SOPs, work instructions, or specifications are affected without opening a separate system.
Impact assessments are documented directly inside the change record, creating a formal, auditable link between the change decision and the quality system documents it affects.
Traceability features:
- Automatic linkage to affected controlled documents
- Impact assessment captured inside the change record
- Attachment support for analysis documents, photos, and technical data
- Bidirectional links — change records visible from affected documents
- Complete audit trail from submission through impact evaluation
Confirm Every Approved Change Was Actually Implemented
Approving a change in theory and confirming it was implemented in practice are two different things. QMS|share MOC includes high-level milestone tracking for the implementation phase — so your quality team can confirm the change happened, document completion, and close the record with the evidence auditors expect.
Implementation tracking includes:
- Milestone definitions tied to the change type
- Completion confirmation step with date and responsible party
- Attachment support for implementation evidence
- Change record closed-loop — open until implementation confirmed
- Full status visibility from the MOC Dashboard
MOC Dashboard
QMS|share MOC in Action
Every Change Request Tracked — From Submission to Implementation
The QMS|share MOC dashboard gives your quality team real-time visibility into every open change request — where it is in the approval workflow, who owns the next step, and whether implementation has been confirmed.
Open change requests with status, owner, and due date at a glance — approval chain tracked without email threads. Affected controlled documents surfaced automatically. Implementation milestones confirmed before the record closes.
Built on Microsoft 365
Your Change Records Stay Inside Your Microsoft Tenant
QMS|share MOC software runs entirely inside SharePoint and Microsoft 365 — not alongside it. Your change requests, approval records, impact assessments, and implementation confirmations are stored in your own environment, governed by your Azure AD policies.
SharePoint
Power Apps
Power Automate
Power BI
No Separate Vendor
QMS|share MOC is not a standalone SaaS platform. There is no third-party data storage, no separate login, and no additional software license required beyond your existing Microsoft 365 subscription.
Azure AD Governance
Reviewer assignments, approver roles, and access to change records are controlled through your existing Azure Active Directory — no duplicate permission management in a separate system.
Microsoft Teams Integration
Approval notifications, change request alerts, and milestone reminders surface directly in Teams so reviewers act within the tools they already work in.
Power BI MOC Dashboard
Connect QMS|share MOC data to Power BI for real-time visibility into open change requests, approval cycle times, implementation status, and change volume by department — no export required.
Microsoft Solutions Partner Implementation
Abel Solutions is a Microsoft Solutions Partner with 30+ years of SharePoint expertise. Every QMS|share deployment is configured by our certified team, with implementation typically complete in under 45 days.
Why QMS|share MOC
QMS|share MOC vs. Standalone Change Management Software
Most standalone MOC platforms solve one problem while creating another: you get a structured change process, but your quality data is in a vendor’s cloud, your team has a separate login, and every change record requires manual cross-referencing to controlled documents.
| Capability | QMS│share MOC | Standalone MOC / Change Management SaaS |
|---|---|---|
| Runs inside Microsoft 365 / SharePoint | ✓ | ✗ |
| Data stored in your own tenant | ✓ | ✗ |
| No additional software licensing fee | ✓ | ✗ |
| Direct linkage to controlled documents | ✓ | Manual / workaround |
| Azure AD single sign-on | ✓ | Varies |
| Microsoft Teams notifications | ✓ | Add-on / email only |
| Power BI dashboard integration | ✓ | Requires export |
| ISO 9001 compliant out of the box | ✓ | Varies |
| Deploy in under 45 days | ✓ | Varies |
| Part of a unified QMS (Audits, CAPA, Docs) | ✓ | ✗ — separate tool |
| Abel Solutions Microsoft-certified support | ✓ | ✗ |
Who Uses QMS|share MOC
Management of Change Software for Regulated Industries
Manufacturing
ISO 9001 change control for process, equipment, supplier, and material changes with automatic linkage to affected work instructions.
Pharmaceutical & Life Sciences
FDA 21 CFR Part 211 change control with documented authorization, impact assessments, and complete record retention inside Microsoft 365.
Medical Devices
FDA 21 CFR Part 820 written change control procedures with structured authorization, impact assessment, and design history traceability.
Aerospace & Defense
AS9100 configuration control with multi-department approvals, impact assessments linked to controlled technical documents, and closed-loop implementation confirmation.
Common Questions
Frequently Asked Questions About Management of Change Software
Management of change (MOC) software is a system that standardizes how an organization submits, evaluates, approves, and documents changes to processes, equipment, materials, or quality systems. MOC software creates a formal audit trail for every change, ensuring regulated industries can demonstrate compliance with ISO 9001, FDA 21 CFR, OSHA PSM, and other standards that require documented change control.
The management of change process typically includes: (1) change request submission with scope and risk classification, (2) triage and assignment to the appropriate review team, (3) impact assessment evaluating risks and affected documents or processes, (4) multi-step approval by relevant departments, (5) implementation tracking to confirm the change was executed as approved, and (6) documentation retention for audit readiness. QMS|share automates and documents each of these steps inside Microsoft 365.
Yes. ISO 9001:2015 Clause 8.5.6 (Control of Changes) requires organizations to review and control changes to production or service provision to ensure conformity with requirements. Organizations must retain documented information describing the change, the person authorizing the change, and any necessary actions arising from the review. QMS|share MOC is designed to satisfy these documentation and authorization requirements.
QMS|share MOC runs natively inside Microsoft 365 and SharePoint — your change records are stored in your own tenant with no third-party data storage. Change requests automatically pull the affected controlled documents from QMS|share’s Document Control module, eliminating the manual cross-referencing standalone tools require. QMS|share also connects MOC directly to Internal Audit and CAPA modules, creating a unified quality system rather than isolated change management software.
Yes. QMS|share MOC supports FDA 21 CFR change control requirements including 21 CFR Part 820 (medical devices) and 21 CFR Part 211 (pharmaceuticals). The module provides documented approval workflows, impact assessments, electronic records with time-stamped authorization, and complete audit trails — all retained inside your Microsoft 365 environment for inspection readiness.
An engineering change order (ECO) is a formal document authorizing a modification to a product, component, process, or technical document. QMS|share MOC supports ECO workflows with structured submission forms, multi-department approvals, impact assessment linkage to controlled technical documents, and implementation tracking — making it suitable for engineering change order management in manufacturing, aerospace, and defense.
Most QMS|share MOC deployments are complete in under 45 days. Because it deploys inside your existing Microsoft 365 environment, there is no infrastructure setup, no data migration, and minimal user training. Abel Solutions handles all configuration, testing, and go-live support.
QMS|share MOC can be implemented standalone, but its full value comes as part of the integrated platform. The direct linkage between MOC and Document Control — where change requests automatically surface affected controlled documents — requires the Document Control module. Organizations can start with MOC and expand to additional modules as their quality program grows.
The Full QMS|share Platform
MOC Is One Part of a Unified Quality System
Management of change doesn’t happen in isolation. Changes trigger document revisions, corrective actions, and audit findings. QMS|share connects all four quality modules so records, workflows, and approvals flow between them.
Document Control
Controlled documents are automatically surfaced in MOC impact assessments. When a change is approved, affected documents move into revision workflows automatically.
Internal Audit Management
Audit findings that identify process gaps often trigger change requests. QMS|share connects audit findings to MOC records so the change is traceable back to the finding that prompted it.
Nonconformance & CAPA
Corrective actions frequently require a formal change to a process or document. When a CAPA drives a change, QMS|share links the CAPA record to the MOC request for full traceability.
Stop Managing Change in Spreadsheets and Email Chains
Every undocumented change is a liability. QMS|share MOC gives your quality team a structured, auditable process for every change request — submission through implementation — running inside the Microsoft 365 environment you already own.