Over the years, Microsoft has introduced a number of features for ALM (administration & lifecycle management) for flows in Power Automate. These tips and best practices will help you more effectively manage your team flows.
- Use a production environment – The Preview region is a great place to try new features and hone your skills, but once a team flow reaches a level where people are relying on it, move it to a production environment.
- Add redundant owners – Add a couple of co-owners so that others can update a flow in your absence. This helps you avoid calls during your vacation if a flow breaks.
- Use solutions – Solutions are a great way to organize flows so they don’t end up in a big long list.
- Mark it as prod – Prefix the names of your production flows with “” so that co-owners know to leave it alone unless it has issues.
- Use shared senders – Instead of sending messages from Power Automate as yourself, change them to come from a shared sender to reduce confusion and unnecessary back-and-forth.
- Add a signature – While messages are coming from a shared mailbox, include a signature to let users know who to reach out to if there is a problem with the flow.
- Opt-in to notifications – Add distribution lists to automated emails sparingly to avoid email overload.
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Posted by Jaison Barnes, Business Process Improvement Manager