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By the time Skylight Financial, Inc. began an in-house implementation of SharePoint, inefficient work flows and scattered communication processes had already become a source of major frustration.

 

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SharePoint Deployment Planning

For most organizations, SharePoint’s value proposition cannot be fully understood until the product is in place and delivering value to the business. It’s the classic “chicken and egg” situation: How do you prove the value until you recognize the value?

 

The approach taken by many IT organizations curious or even bullish about the value of the product, but unwilling or unable to make a definitive case for strategic deployment of the platform, is to start with an implementation of SharePoint in a pilot or ‘sandbox’ environment. By the time these organic implementations have proven their value to the business – as they almost always do – IT finds itself with a SharePoint deployment unsuited for rapid adoption and growth.

 

Getting Past the Sandbox

Clearly, skipping the pilot phase entirely is not an option, so the challenge becomes leveraging what you have learned in your sandbox environment – about the SharePoint platform as well as your organization – to create a desirable plan for enterprise deployment.

 

Shifting gears from what was essentially an application evaluation to form the strategic vision and deployment plan for use across the organization and between business units is critical at this juncture. Doing so will help your organization avoid the diminishing returns that inevitably undermine SharePoint pilots that are not architected for the long term.

 

Abel Solutions’ SharePoint Deployment Planning addresses four critical components – Strategic Vision, Infrastructure, Application Framework, and Administration – designed to propel businesses up the value plane, where they can recognize sustained business value from SharePoint and maximize the return on their investment in the platform.

 

 Cycle of SharePoint Adoption

 

Strategic Vision

Identify the core capabilities of SharePoint that will be leveraged and the primary business initiatives or classes of solutions the platform will address. Create a Roadmap for deployment based on priority, business impact and implementation effort.

 

  • Corporate portal
  • Workgroup collaboration platform
  • Enterprise content management platform
  • Line of business processes

 

Infrastructure

Determine how the deployment vision breaks out over time so that infrastructure considerations can result in a platform that meets the needs of the first year while allowing for an expansion path over time.

 

  • SharePoint architecture
  • Hardware architecture
  • Software requirements

 

Application Framework

Define the overall application architecture of the portal environment. Perform BluePrinting™ for key departments/ business units.

 

  • Site map, hierarchy & navigation
  • Taxonomy
  • Security roles & permissions
  • Enterprise search

 

Administration

Establish the administrative roles and responsibilities as well as portal governance approach.

 

  • Rules and processes for creating new sites
  • Site templates
  • Hierarchy of sites
  • Archive rules
  • Administrative roles and responsibilities
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