Cost Effective Electronic Records Management for Local Government
Outside the large metropolitan areas, many city and local governments have been reluctant to adopt an electronic records management system. Their unfounded fear of the cost and complexity involved in making a change has left them exposed to significant risks and drives unnecessary costs every day.
Abel Solutions has worked in cooperation with Microsoft and ACCG to introduce an easy-to-use and easy-to-deploy electronic records management system based on Microsoft SharePoint that is affordable for even the smallest of local governments.
Move your records management system into the 21st Century.
An electronic records management system replaces your cumbersome and space-consuming file boxes and cabinets with a convenient and secure online system. This online system helps counties meet their obligations for Open Records by simplifying and expediting the process for data retrieval.
Further, online records can be catalogued by data type to ensure records retention requirements are met and outdated records are destroyed in a timely manner instead of occupying costly real estate in a dark warehouse.
Storing your most important records online also helps to ensure continuity of services in the case of a natural disaster. Many counties have been devastated when flood or fire destroyed the records in their storage facilities. Online records protect your citizens and your history.
Abel Solutions’ work with three Georgia counties proves that highly automated records management is viable and affordable for local governments of any size. Since many local Georgia governments are already using Microsoft Windows and Microsoft Office applications, they have the foundation for building a Microsoft SharePoint-based records management solution.
Common Record Types
- Meeting Agendas
- Meeting Minutes
- Contracts
- Ordinances and Resolutions
- Policies
- Building Permits
- Business Licenses
- Elevation Certificates
- Birth and Death Records
- Marriage Licenses
- Estate Records
- Finance Records
- Elections – Voter Registration, Candidate Filings
- Meeting Agendas
Support for hundreds of record types and their retention rates as defined by The Georgia Department of Archives.
